Meal Planning Made Easy – Ultimate Step By Step Guide


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Meal planning can alleviate at least one stress in the day – and this step by step guide helps to show you exactly how to meal plan successfully – whatever your situation.

Meal Planning Made Easy - A Step By Step Guide

Why bother meal planning at all?

I wrote a post about the benefits of meal planning recently which goes into much more detail about why meal planning works so well which, if you are in any doubt about why you should meal plan at all is definitely worth a read.

And for a quick reminder, let me ask a question – how many times have you heard one or all of these said in your home in the past week?

“What’s for dinner…?”

“I can’t be bothered to cook”

“There’s nothing in the fridge/cupboards…”

Having to think about each meal each day can be time consuming, stressful, and often adds to the time it takes to get food on the table – so meal planning just makes sense.

A little planning never did anyone any harm!

How to create a meal plan

Every home, every family and every situation is different, so I always recommend doing your meal planning so that it works best for you and your family.

As always though, there are specific steps that you can follow however you want to meal plan, and I am going to take you through them now one step at a time – as always, following my ADORE method.

So, lets get started, shall we!

A is for ASSESS:

Step #1 – What do you do now?

Always start by asking yourself what you currently do, how it works, what’s working and what’s not – that way you will be able to create or tweak your meal plan much more easily in the following steps. Take a couple of minutes to look at what you do now and keep this in mind going forward.

Step #2 – Decide on which meals you want to plan out

Some families only need to plan out their evening meal, while others prefer to have breakfast, lunch, dinner and snacks in their plan – so first off it’s important to know what meals you will be planning. 

Step #3 – Look at schedules and other info you have

Understanding what all your families schedules are will help you to formulate a meal plan much more easily.

Gather together any timetables or schedules you have already written, or simply note down the schedules of each person on a blank sheet of paper for now.

What you’re aiming for is to simply know who is in the house, and when.

By the end of this step you should have the following information to hand:-

  • Who needs feeding each day?
  • What time does everyone need to eat?
  • What time is there available to prep and cook the food?
  • When can the food shopping be done?
  • Who will do the prep / cooking / shopping?

TIP – Use a plain piece of paper and split up into 7 sections – one for each day of the week, then add in all the information you need in each section

Step #4 – Create a MASTER LIST for your meals

Now you need to know what meals you are going to cook in each slot you have – so the first thing to do is to write a list of all the meals that you cook currently.

Alongside each meal, also write down roughly how long it takes to cook, whether this be quick, medium or long.

TIP – this can seem like a daunting prospect – but actually we tend to eat the same things a lot of the time, so you may well find you have around 20-30 meals on your list by the end. It’s always good to be able to see clearly what you are eating as well to show how balanced your diets are etc…

TIP – if you usually have a takeaway night, or try new recipes often, then you may want to add in these as possible meals on your list at this stage as well.

You have now finished the ASSESS stage – and you should know what days and what meals you are planning, who you are planning to feed and how long you have to cook the meals – and your master list of meals.

With all this information to hand, it’s now time to declutter!


Step #5 – Declutter your master list of meals

Simply look through your master list of meals and take away any that fall into the following categories:-

  • Meals that people don’t like
  • Meals that you never get round to cooking (unless you really want to get round to them now!)
  • Meals that are similar to other meals on the list (avoid duplication wherever possible)
  • Meals that you don’t want to cook going forward (for example, meals that you think are unhealthy)


Now it’s time for the fun to begin! – the actual creating of your meal plan – so that everything is in one place for you. 

Step #6 – Decide on how you want to meal plan

I wrote a post about the many ways you can pick to meal plan – which is worth a read here for inspiration and ideas, and now is the time to work out how you want to meal plan.

For example – I choose a 4 week plan of all 3 meals as this gives me flexibility to choose a variety of breakfasts and evening meals, and as I work from home most of the time it’s also helpful to be able to plan what I eat at lunch time as well. Having 4 weeks means that there is more variation and I can spread out meals over the 4 weeks so we at least eat things once a month etc…. 

Step #7 – Create a Meal Planner grid

You will want to create a meal planner of some kind to write down your choices, in line with how you chose to plan in step #6 above.

There are many ways to do this, so pick one that works for you (a large noticeboard in the kitchen, a blackboard, a piece of paper etc…) – and be as creative as you like – this is the fun bit!

I like to use the printable grid that I have created in my Home File.

Having the meal plan on one sheet like this means that I can add to the back of my kitchen cupboard door next to my shopping list, so that it’s accessible but out of the way, and I can also add to the shopping list whatever I need for the upcoming week.

TIP – If you like the idea of working on a 4 week schedule, then why not create a plan for the different seasons? That way you can use each plan a few times each year, you can have changes that are suitable for the weather at the time, and it’s all done up front!

Step #8 – Add your meals into the grid

With all the information you have to hand from the previous steps, it should be relatively straight forward to add your meals to your meal planner now.

Here are my top tips for what to think about as you go:

  1. Match quick meals to days when there isn’t much time to cook and long meals to days when you have time
  2. Mark when you do shopping so that you know when you will have fresh produce etc…
  3. Group like meals together (i.e. all that have rice in) and spread evenly over the planner so you end up with a more balanced diet
  4. Think about leftovers / freezing meals etc… to save time over the week
  5. If you have the family eating tea at different times in the evening, ensure that the meal that day is something that can be cooked up front and dished up throughout the night i.e stew etc…
  6. If you have a school dinner menu, can you ensure that you are doing different evening meals each day to what the children have eaten at school?
  7. What about adding in a free day so you can go off-menu and try some new recipes – just so you keep things fresh!
  8. Add in a takeout night or a freezer night for days when you know you won’t want to cook or have the time.
  9. If you like to try new recipes, then add in the words NEW to the plan on days when you have time to be more adventurous, then you can decide on what to cook nearer the time.

TIP – I like to use post it notes for each meal, and then I can move them around as I plan – as it can take a few iterations to get it working really well for you. Use different colours if that helps!

TIP – Walk yourself through your meal plan from the start and check that you will have what you need when you need it, and that everyone is fed a pretty balanced diet that works for the time available each day. This should help to pick out any areas that need changing, or areas where you can use up leftovers etc…

Above all – make life as easy as you can at this stage – as the planning only needs to be done once and then you’ll have it for as long as you want it! 

R is for REAL LIFE

Now is the time to get your plan going, and use it for a few weeks to see how it goes.

If you are using a 1 week plan then use it for at least 4 weeks in a row, and if you are using a 4 week schedule then 1 iteration will be enough to show you whether it works well or not.

TIP – Always plan your shopping with your meal planner to hand from now on – makes things so much easier as you will only buy what you need and what you will use – and you can check what you already have easily too

TIP – List some recipes you want to try out – and just work through them on your NEW days – less thinking required

TIP – Why not get ahead and cook double of some foods when you cook so that even on a day when you have a bit of time, you save time not having to cook from scratch and you can use the time for something else instead – always a bonus!

But won’t a meal plan get boring?

If you write down what you have eaten over the past couple of weeks, you may be surprised at how little variety you are actually currently eating now.

We are all creatures of habit really, and oftentimes just reach for the same things from the cupboard each day, or the same things from the shelves at the supermarket.

Planning meals ahead makes you look at your meals a little differently, and actually usually helps them to be more varied and interesting in the long run. 


We’re there – at the last stage of meal planning, and hopefully you’ve found that it has really helped save you time, money and stress over the past few weeks.

Now is the time to take a step back and evaluate your plan.

If anything needs tweaking then do it, if any schedules have changed then you may need to alter the plan to accommodate this, and if a season has changed then you may want to add in new meals that are more weather specific (salads in hot weather, soups in cold etc…)

Add in some new meals and take out others that the family are tired of – and always change when things get boring.

Meal plans shouldn’t be dull!

Meal Planning Made Easy - A Step By Step Guide

Meal planning works – why not try it this week and see how you go…

And if you want to have a meal planner to fill out – try THIS one (it’s free!).



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This article was written by Chrissy

Hi - I'm Chrissy... Having run my own business for 12 years as a Professional Organiser and Interior Designer, I know what works (and what doesn't!) when it comes to setting up a home that works both functionally and aesthetically. Now you can mostly find me in a coffee shop or at home, working full time on (which I setup back in 2011) sharing all my tips and ideas. My mission is to help you create a home that you love to live in every day...


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